Everything included
Every question you get asked, with the answer on the record.
Every feature below is in every plan, for every user, in English and Spanish, on the phones your crews already carry. Each one starts with the question it answers, because that's how you'll meet it.
The ten jobs, by the question they answer
"Who has this one, and how long has it been open?"
Work orders
Every problem gets an owner and a clock.
- Requests from your team, your tenants or a QR code on the wall, all in one queue
- Owner, priority, time to close, photos on close, the asset's history attached
- Approval from a phone for anything that costs money
- Parts and purchase orders tied to the job
"When was that unit last serviced, and by whom?"
Preventive maintenance and assets
Scan the label, do the work, keep the history.
- A QR label on every asset: air handlers, pumps, panels, machines
- Schedules and checklists that open when the label is scanned
- Service history, parts used, who touched it last
- Calendar view of what's due this week and what's overdue
"The score says 83. Where's the 17?"
Inspections with photos
A score with the picture behind it.
- Scored walkthroughs on a phone, deficiencies photographed on the spot
- History by site, by inspector, by month
- Reports your client or owner can open, with the misses left in
- Coverage view: which areas have not been inspected this month
"Was the third floor done last night? Was the round walked?"
Routes, rounds and cleaning verification
Proof somebody was there and the work was done.
- Area labels scanned at every stop, with a photo of the finished room
- Routes built by walking the building, run stop by stop, offline where there is no signal
- The area that got skipped shows up the same night, not at month end
- History by route, so a pattern shows up before it becomes a complaint
"Who was on site at 2 AM, and who's scheduled tonight?"
Time clock and scheduling
Hours you can defend.
- Clock in on the phone, checked against the building's geofence where it's turned on; a kiosk for buildings without phones
- Schedules the crew can read on their phone, with the site and the shift
- Timesheets by site and pay period, edits with a record of who changed what, leave requests
- Payroll export to CSV
- Who is on site right now, and who was on site at 2 AM
"Can the owner see this without calling me?"
Owner and client portal
They see it without calling you.
- A login for your client or owner: scans, scores, photos, open items and their age
- A satisfaction survey on its own schedule, trended next to the score
- Service requests from the portal land as work orders
- Monthly reports and business reviews built from the record, not from memory
- A trust page with your certificates and compliance documents
"What should this building cost, and when does the contract renew?"
Quotes, bids and contracts
Win the work with the numbers behind it.
- Workload calculator from cleanable square footage and fixture counts
- Bid engine that builds a price from hours, wage and supplies
- Quotes with field photos, sent from a phone, tracked when the client opens them
- Contracts and a pipeline so the next renewal is not a surprise
"Is the new hire ready for a building with people in it?"
Training academy
A new hire productive on night one.
- Courses and learning paths by role, in English and Spanish
- Pre-hire screening and the first-week checklist
- A training matrix showing who is cleared for what
- Safety sheets and procedures in the closet, on a phone, in their language
"Is the contractor on the roof covered?"
Vendors, insurance and compliance
No surprise when the auditor asks.
- Vendor certificates of insurance tracked to expiry
- Equipment checkouts: who has the machine and where it is
- Compliance documents, surveys and corrective actions in one place
- An audit log of who did what, when
"Which product goes on this floor?" at 11 PM, in Spanish.
The assistant and the office
Answers at 11 PM, in their language.
- Crews ask how to do a task on this site and get your procedure back, not something off the internet
- Managers get the week in a page: what closed, what's overdue, who did not scan
- Announcements, leaderboards and daily learning that reach the night shift
- Reports for the daily operation, the monthly client review and the quarterly business review
Anything we are still building stays off this page until it ships.
Guides
How the record works, by question.
Deeper looks at specific parts of Embeea.
For a portfolio
One standard, whichever building and whichever vendor.
If you manage buildings for someone else or answer to an ownership group, the inspection, the work order queue and the client service dashboard work the same way across every property, with a satisfaction survey trended next to the score. See the property management page.
See it on your own building.
Twenty minutes. Asset to work order to portal, on one of your buildings.