A parent calls about the residence hall. You need the record, not a guess.
Cleaning proven by scan, inspections photographed, every building on one record next to the maintenance system you already run.
Works alongside the system you already run. Crews log in by phone code, in English or Spanish. Start with one building.
What it's for on a campus
Four things that come up every semester.
Residence hall and building inspections
Scored walkthroughs with photos, by building, by inspector, by month. The move-in condition report and the move-out comparison are the same record.
Cleaning verified by scan
Custodial staff scan each area and photograph the finished room. A skipped area shows up that night, not at the end of the semester.
Work orders from anyone
A student, an RA, facilities staff, or a QR code on the wall. Every request gets an owner and a clock, closed with a photo.
Preventive maintenance by building
A QR label on HVAC units, pumps and panels across every building, with the service history attached to the asset, not a binder in a plant room.
Vendor insurance tracked
Every contractor's certificate of insurance tracked to its expiry date, so a lapsed one doesn't surface the week of an audit.
A record leadership can open
Open items and their age, inspection scores, coverage by building, and a satisfaction survey trended over the term. Something to show a dean or a board without building a report first.
Works alongside what you run
We don't ask you to rip anything out.
Most campuses already have a work order or maintenance system, and it usually does that one job fine. Embeea is where cleaning gets proven, inspections get photographed, and the people you answer to can see it, used next to what you already run. If you want it connected, tell us what you use on the walkthrough: we build a custom connection, we don't sell a ready-made one.
Getting started
We load it. You walk the first building.
Your buildings, in bulk
Send your building, people and asset list however you have it. We load it rather than hand you a blank form.
QR labels, printed
We print the area and asset labels for the first building and walk it with you to place them.
A sample building already loaded
The first screen isn't empty. There's a building to scan, inspect and close a work order against before you add your own.
Crews sign in by phone code
No company email required. Custodial and facilities staff sign in by phone, in English or Spanish.
How-to videos, in the app
A guide library crews and supervisors can open from their phone when they're not sure what to do next.
First building live in week one
The rest follow at your pace. Nothing scattered across a semester-long rollout before anyone sees it work.
Who built it
Built by operators. Proven every night.
Embeea is built alongside operators who run real buildings, every night, not designed in a vacuum.
One client running Embeea today:
As of November 2026.
What you'd seeSample data
The view a facilities director gets.
Coverage, inspection scores by building, open work orders, one overview instead of six tabs. Loaded with sample data from a demo campus. Tap in and look around.
What facilities directors ask us
Straight answers.
We already have a work order or CMMS system.
Most campuses do. Embeea doesn't replace it. It's where cleaning gets proven by scan, inspections get photographed, and the record is something your own leadership can open. Use the parts you need next to what you run.
Does this cover residence halls and academic buildings the same way?
Yes. The record is per building, so a residence hall, a lab building and a dining hall each get inspected and cleaned on their own schedule, in one place.
My custodial crew doesn't all have campus email.
They don't need it. Crews sign in by phone code, not email, in English or Spanish.
Can this connect to our existing system?
Tell us what you run on the walkthrough and we'll say yes or no. We build custom connections for what you use; we don't claim a ready-made one to any named product.
How long until the first building is live?
Week one. We load it, print the labels, and walk it with you.
Bring one building and one open item.
In 20 minutes you'll see it scanned, inspected and closed with a photo, and what it looks like from the record your leadership would see.